Submissions

Author Guidelines

General information

Indonesian Journal of Machine Learning and Intelligent Systems (IJMLIS, Indones. J. Mach. Learn. Intell. Syst., e-ISSN 3164-2756) is a peer-reviewed international journal dedicated to advancing research on theoretical developments and practical implementations in the dynamic fields of machine learning, artificial intelligence, and intelligent systems, published by the Indonesian Artificial Neural Network Society (IdNNS). Anyone who would like to submit a manuscript is advised to read the aims and scope section of this journal carefully. Manuscripts shall be prepared for submission to the IJMLIS journal in accordance with the following instructions. It also adheres completely to the Principles of Transparency and Best Practice in Scholarly Publishing (joint statement by COPE, DOAJ, WAME, and OASPA) if otherwise not described below.

The IJMLIS journal publishes issues triannually in April, August, and December. The journal accepts Original Research Articles and Review Articles. Manuscript preparation and requirements vary by publication type. IJMLIS is an open-access journal that supports broader global knowledge exchange. All articles will be available on the IJMLIS website, and anyone can download the full text freely, as outlined in the IJMLIS open-access policy.

All manuscripts must be submitted to the IJMLIS Editorial Office using the Online Submission Service at https://journal.idnns.org/index.php/ijmlis/submission after the author has logged in to the system as an Author role (see Submission Process). If authors have any problems with this online submission, please get in touch with the Editorial Office for support.  

Research and publication ethics

The IJMLIS journal adheres to the ethical guidelines for research and publication of the Committee of Publication Ethics (COPE), as described at https://publicationethics.org/guidance. 

1. Authorship

The corresponding author should provide the author contributions statement with the intention of recognizing individual author contributions, reducing authorship disputes, and facilitating collaboration. Authorship credit should be based on: 

1. substantial contributions to conception and design, acquisition of data, and/or analysis and interpretation of data using the relevant Contributor Roles Taxonomy (CRediT),
2. drafting the article or revising it critically for important intellectual content,
3. final approval of the version to be published, and
4. agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved. 

Every author should meet all of these four conditions. The IJMLIS journal does not allow multiple corresponding authors for one article. Only one author should correspond with the editorial office and readers for one article. 

After the initial submission of a manuscript, any changes whatsoever in authorship (adding author(s), deleting author(s), or rearranging the order of authors) must be explained by a letter to the editor from the authors concerned. All authors of the paper must sign this letter. The IJMLIS journal does not correct authorship after publication unless the editorial staff has made a mistake. 

2. Originality, plagiarism, and duplicate publication

Submitted manuscripts must not have been previously published or be under consideration for publication elsewhere. No part of the accepted manuscript should be duplicated in any other scientific journal without the permission of the Editorial Board. Submitted manuscripts are screened for possible plagiarism or duplicate publication by Similarity Check software upon arrival. If plagiarism or duplicate publication is detected, the journal may reject the manuscript, notify the authors, and inform their institutions. Authors will also face penalties.

A letter of permission is required for any material that has been published previously. It is the responsibility of the author to request permission from the publisher for any material that is being reproduced. This requirement applies to text, figures, and tables.

3. Disclosure and conflict of interest

Unpublished materials disclosed in a submitted manuscript will not be used in an editor's own research without the express written consent of the author.

The corresponding author must inform the editor of any potential conflicts of interest that could influence the authors' interpretation of the data. Examples of potential conflicts of interest include financial support from or connections to companies, political pressure from interest groups, and academic-related issues. In particular, the authors should explicitly state all funding sources applicable to the study.

4. Fair play

An editor at any time evaluates manuscripts for their intellectual content without regard to race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy of the authors.

5. Confidentiality

The editor and any editorial staff will not disclose any information about a submitted manuscript to anyone other than the corresponding author, reviewers, potential reviewers, other editorial advisers, and the publisher, as appropriate.

6. Ethical oversight

If the research involves chemicals, human subjects, animals, procedures, or equipment that pose unusual hazards, the author must clearly identify them in the manuscript to adhere to ethical conduct in research involving human and animal subjects. If required, Authors must provide legal and ethical clearance from an association or legal organization. 

If the research involves confidential data and business/marketing practices, authors should clearly justify this, including whether the data or information will be kept secure. 

7. Allegations of Research Misconduct

Research and publication misconduct includes redundant (duplicate) publication, plagiarism, fabricated or falsified data, citation manipulation, changes in authorship, undisclosed conflicts of interest, complaints against editors, a reviewer who has appropriated an author's idea or data, and so on. When the journal faces suspected cases of misconduct,  the resolution process will follow the COPE flowchart.

The Editorial Board discusses and decides on suspected cases. A submitted manuscript that is found to contain such misconduct will be rejected. In cases where a published paper is found to contain such misconduct, a retraction can be published and will be linked to the original article.

8. Publication decisions

The editor of the IJMLIS journal is responsible for deciding which of the manuscripts submitted to the journal should be published. The validation of the work in question and its importance to researchers and readers must always drive such decisions. The editors may be guided by the journal's editorial board's policies and constrained by legal requirements then in force regarding libel, copyright infringement, and plagiarism. Editors may confer with other editors or reviewers when making this decision.

9. Complaints and Appeals

The IJMLIS journal facilitates submitters, authors, reviewers, and readers to register complaints and appeals in a variety of cases as follows: falsification, fabrication, plagiarism, duplicate publication, authorship dispute, conflict of interest, ethical treatment of animals, informed consent, bias or unfair/inappropriate competitive acts, copyright, stolen data, defamation, and legal problems. If any individuals or institutions want to report cases, they can send a letter via the Contact page. For complaints or appeals, concrete data that answers all factual questions (who, when, where, what, how, why) should be provided.

The Editor, Editorial Board, or Editorial Office is responsible for complaints and appeals. The editors will clarify complaints with the relevant person in the case. 

10. Post-publication discussions, corrections, retractions, and editorial expressions of concern

Cases requiring editorial expressions of concern or retractions will be handled in accordance with the COPE guidelines.

If corrections are needed, the readers or authors can email the Editor-in-Chief of the IJMLIS journal to explain the discussions and corrections. If accepted, the discussions and corrections will be published as a correction notice as soon as possible, detailing the changes and citing the original publication. All prior versions of the article remain accessible to readers.

The IJMLIS journal uses Crossmark to verify the currency and integrity of published articles and to check whether an article has been updated, corrected, or retracted.

11. Editorial responsibility

The Editorial Board will continuously work to monitor and safeguard publication ethics: guidelines for retracting articles; maintaining the integrity of the academic record; precluding business interests from compromising intellectual and ethical standards; publishing corrections, clarifications, retractions, and apologies when needed; and excluding plagiarism and fraudulent data. The editors maintain the following responsibilities: the authority to accept or reject articles; avoiding any conflict of interest regarding articles they accept or reject; promoting the publication of corrections or retractions when errors are found; and preserving reviewers' anonymity.

12. The use of generative AI tools

The IJMLIS journal acknowledges the potential of generative artificial intelligence (AI) and AI-assisted technologies, when applied responsibly, to enhance research efficiency, facilitate rapid acquisition of critical insights, and improve research outcomes. Additionally, these tools help researchers synthesize complex literature, provide comprehensive overviews of fields or research questions, identify research gaps, generate new ideas, and offer tailored support for content organization and language and readability enhancement.

Authors preparing manuscripts for this journal may use AI tools for basic language assistance that does not change the scholarly meaning. Otherwise, authors should declare the use of generative AI in the manuscript preparation process upon submission of the manuscript. These technologies must not replace human critical thinking, expertise, or evaluation. AI applications should always be employed under human oversight and control. 

This policy applies to the AI tools used by authors, reviewers, and editors/editorial staff throughout manuscript preparation, peer review, and editorial handling.

Submission process

The author must log in using an Author role and start submitting a manuscript through the Online Submission System at https://journal.idnns.org/index.php/ijmlis/submission.

1. Step 1 - Starting the Submission: Select the appropriate section of the journal, i.e., Original Research Articles or Review Article. Thus, the author must agree to the submission checklist requirements and copyright statement. An author should provide the covering letter in the Letter to the Editor.
2. Step 2 – Uploading the Submission: Upload a manuscript MS Word/OpenOffice Writer file (docx or odt) for review to this journal. Supplementary files should be uploaded with the appropriate "Article Component", including the Covering/Submission Letter, the Cover page containing all authors' name and their affiliations, data sets (if any), and the Signed Copyright Transfer Agreement (CTA) Form. 
3. Step 3 – Entering Submission Metadata: In this step, enter detailed author metadata, including the corresponding author, email addresses, affiliations, country, and ORCID IDs. NOTE: The submitter must enter all authors' data here to guarantee proper indexing. Next, enter the correct manuscript title, abstract, and keywords.
4. Step 4 – Confirming the Submission: The author should review all uploaded files and metadata. To submit the manuscript to the IJMLIS journal, click the "Finish Submission" button.
5. Step 5 - Post-Submission: The system confirms that the submission is complete. The corresponding author or the principal contact will receive a submission acknowledgment email and will be able to track the submission’s progress through the editorial process by logging in to the journal website. 

Manuscript preparation

General requirements

• The authors should prepare the following separate documents: 1) the Title page, 2) the Manuscript for review, 3) the Cover letter, 4) the signed CTA, and 5) the data sets in a zip archive (if any). Authors should use the IJMLIS journal template to ensure manuscript format conformity.
• Neither the author’s names nor their affiliations should appear on the manuscript pages, as we use a blind review process.
• The Title page and the manuscript should be prepared in a Microsoft Word (docx) or OpenOffice Writer (odt) file format. 
• The manuscript should be written with a PA4 (210 x 280 mm) page size and with left and right margins of 17.5 mm, a bottom margin of 9.1 mm, and a top margin of 12.4 mm.
• Manuscript organization and requirements vary for Original Research Articles and Review Articles.
• The manuscript should use good scientific English (American spelling) with correct spelling and grammar, effective sentences, and coherent paragraphs.
• Article, chapter, and subchapter titles are all written in sentence case.
• The authors shall express all measurements in International System (SI) units, except for seconds, mmHg, and °C.
• The authors should use only standard abbreviations. Spell out abbreviations on first use in the text, for example, extensible markup language (XML). The use of abbreviations should be kept to a minimum.

Title page

Authors prepare the Title page as a separate document. It should include the following items: 

• the title of the manuscript
• author list with full names and not abbreviated
• each author's complete affiliation, including department/unit (or faculty), university or institution, complete address, country, and ORCID (Open Researcher and Contributor ID)
• the name and email address of the corresponding author
• the source of any research funding (if applicable) 
• a run­ning title of fewer than 50 characters

General organization of the manuscript

• Original research articles: Title page, Abstract, Keywords, Introduction, Main Text, Conclusions, Conflict of Interest Statement, Acknowledgments, and References.
• Review articles: Title page, Abstract, Keywords, Introduction, Main Text, Concluding Remarks, Conflict of Interest Statement, Acknowledgments, and References.

Manuscript title

• The title should identify the paper's main issue.
• It should be accurate, unambiguous, specific, and complete, highlighting its central idea, including the problem, method, and result.
• It should not contain infrequently used abbreviations. 

Abstract and keywords

• The abstract should be one concise paragraph of fewer than 300 words
• It must contain a short and clear background of novelty justification (up to 3 sentences), purpose, methods, results or findings, and conclusions. 
• Abbreviations or references are not allowed in the abstract.
• List up to 5 keywords as index terms, separated by commas (,).

Introduction

•  The Introduction should include a brief problem background, a literature survey/review, a gap analysis or a statement of scientific novelty, the research problem or hypothesis, and the research objective. 
• The literature survey/review should record the existing solutions/methods to show the best of previous research, the main limitation of the previous research, how to solve the limitation, and the scientific merit or novelties of the papers. Note: Avoid a detailed literature survey or a summary of the results.
• The gap analysis should explain the paper's importance and uniqueness relative to prior research or approaches. It highlights the scientific novelty of the proposed study, which should be justified in the Results and Discussion. Example: "........ (short summary of background)....... A few researchers focused on ....... There have been limited studies concerned with........ Therefore, this research intends to ................. The objectives of this research are .........".
• The literature review or related works should be contained in the Introduction chapter, not as a separate chapter.

Main text (for Original Research Article)

The main text of an original research article must include the research method, results, and the discussion. The discussion can be presented within the results chapter or in a separate chapter.

The methods should describe the research procedure, the method/algorithm/model, the datasets (including their sizes and collection methods), the tools/platforms/software used for data collection, processing, and analysis, and the test design or conditions used to obtain the results.

Results should be clear and concise, summarizing (scientific) findings rather than providing data in great detail.

All results should be discussed adequately. A paper with less discussion of results is more likely to be rejected. 

• The discussion should explore the relationship between the findings and the original questions or objectives, provide a scientific interpretation of each finding, and assess its significance.
• The discussion should compare the results/findings with those of previous publications by other researchers and highlight their consistency, improvements, or contrasts.

Main text (for Review Articles)

• The main text should analyze existing literature, synthesize findings, and identify research gaps rather than presenting new experimental data. 
• It should organize literature by specific research themes, methodologies, or historical development (thematic or chronological).
• It should evaluate the strengths, weaknesses, and limitations of previously published research (critical analysis)
• It should compare findings across different studies, highlighting consensus and identifying contradictory results (synthesis of evidence)
• It should analyze the implications of the gathered evidence, address major controversies in the field, and propose future research directions (discussion)

Conclusion

• The conclusion should provide a clear scientific justification for the paper and answer the objectives of the study concisely
• It should not repeat the abstract or the experimental results
• It may indicate possible applications, extensions, and suggestions for future experiments.

Tables, Figures, Algorithms, and Equations

• Each figure and table must have a caption and title corresponding to its representation
• Each presentation of tables, figures, graphs, and algorithms should be explained in paragraph sentences. Use an appropriate label for a presentation. Example:... as presented in Table 1.
• Each table should not contain vertical and horizontal lines, except for horizontal lines in the heading and at the bottom of the table
• Each figure must be clear and have a good resolution. The image and its embedded text must be clearly printable
• Each graph should be untitled, have clear x and y axes along with the axis titles (including units, if any), and no grid
• Each algorithm should follow the algorithm format as in the IEEE article
• Each equation should be written using the Equation Editor in MS Word or OpenOffice. Equations are not allowed to be embedded in the manuscript as images. The parameters used in the equations must be explained in the paragraph

Conflict of interest

State any potential conflicts of interest that could influence the authors’ interpretation of the data, such as financial support from or connections to companies, political pressure from interest groups, or academic-related issues.

Aknowledgement

• The acknowledgment recognizes those who helped with the research, especially the funding institutions (Funder of Research). 
• It may include individuals who assisted the authors in the study: advisors, Financial supporters, or other supporters (e.g., Proofreaders, Typists, and suppliers) who may have provided materials. Note: Do not acknowledge one of the authors.
• Example: This work was supported by the National Institutes of Indonesia [grant numbers xxxx/yyyy] and the University of Indonesia [grant number zzzz].

References and in-text citations

• References and in-text citations follow the 7th edition of the American Psychological Association (APA) format. It uses only the surname of the author(s) followed by a comma and the year of publication. If needed, include page, chapter, or section numbers.
• Authors should use a reference management application (Mendeley, Zotero, or EndNote) to cite and create references.
• All references shall be relevant to the text. They may be cited in literature reviews, gap statements, and results discussions.
•  If a reference has a digital object identifier (DOI), include it.

In-text citation format (Example)

• The examples below are taken from https://libguides.murdoch.edu.au/APA/home with some modifications.
• Single author: ... statement (Mattwes, 2019); Matthews (2019) discusses ...; ... statement in a specific page (Matthews, p. 34); ... statements in specific pages (Matthews, pp. 34-35) 
• Two authors: ... previous study (Lawson & Green, 2017); Lawson and Green (2017) discuss ...
• Use et al. when a reference has three or more authors: .. as has been found in a previous study (Wasserstein et al., 2014); Wasserstein et al. (2014) have found ...; Kapoor, Bloom, Montez, et al. (2017) stated that ...; Kapoor, Bloom, Zucker, et al. (2017) also found ...
• Multiple authors with the same surname: ... text (Larsen A.E., 2021); ... text (Larsen M.K., 2023); A. E. Larsen (2021) stated ...
• Same author in the same year: .. previous study (Bursch, 2015a); ... another previous study (Bursch, 2015b)
• More than one work cited: ... in previous studies (Haddon, 2091; Larsen, 2021); ... in previous studies (Bursch, 2015a, 2015b)

References format from e-journals or transactions

• References from journals must contain the authors' names, text title, journal name (NOT abbreviated), volume, number (if any), page number, year, and doi or url.
• Family names and initials for up to 20 authors must be included. If more than 21 authors are listed, use the first 19 authors, followed by an ellipsis (...) and the final author's name

Example:

Borman, W. C., Hanson, M. A., Oppler, S. H., Pulakos, E. D., & White, L. A. (1993). Role of early supervisory experience in supervisor performance. Journal of Applied Psychology, 78(3), 443-449. https://doi.org/10.1037/0021-9010.78.3.443 (Journal article with a DOI)

Wiskunde, B., Arslan, M., Fischer, P., Nowak, L., Van den Berg, O., Coetzee, L., Juárez, U., Riyaziyyat, E., Wang, C., Zhang, I., Li, P., Yang, R., Kumar, B., Xu, A., Martinez, R., McIntosh, V., Ibáñez, L. M., Mäkinen, G., Virtanen, E., . . . Kovács, A. (2019). Indie pop rocks mathematics: Twenty One Pilots, Nicolas Bourbaki, and the empty set. Journal of Improbable Mathematics, 27(1), 1935–1968. https://doi.org/10.0000/3mp7y-537 (Journal article with 21 authors or more)

March, E., & Springer, J. (2019). Belief in conspiracy theories: The predictive role of schizotypy, Machiavellianism, and primary psychopathy. PLoS One, 14(12), Article e0225964. https://doi.org/10.1371/journal.pone.0225964 (Journal article with an article number)

Hanna, K. (2007). Adsorption of aromatic carboxylate compounds on the surface of synthesized iron oxide-coated sands. Applied Geochemistry, 22(9), 2045-2053. (Journal article from a print journal)

Reference format of conference proceedings

Schmitt, J., & Giedd, J. M. (2014). The dynamic role of genetics on cortical patterning. Proceedings of the National Academy of Sciences, 111, 6774–6779. https://doi.org/10.1073/pnas.1311630111 (Proceedings in a journal form)

 Kalin, J., & Darnell, E. (2020). Designing for empathy. In M. Miller (Ed.), Proceedings of the 2020 annual human-computer interaction conference (pp. 15-23). Academic Press. (Proceedings in book form)

Reference format from the book chapter

Jones, N. A., & Gagnon, C. M. (2007). The neurophysiology of empathy. In T. F. D. Farrow & P. W. R. Woodruff (Eds.), Empathy in mental illness. Cambridge University Press. https://prospero.murdoch.edu.au/record=b2130403 (Chapter from edited e-book)

Friese, C., Hofmann, W., & Wanke, M. (2003). The impulsive consumer: Predicting consumer behavior with implicit reaction time measures. In M. Wanke (Ed.), Social psychology of consumer behavior (pp. 335-364). Psychology Press. (Chapter from edited print book)

Reference format from the book

Bass, L., Clements, P., & Kazman, R. (2003). Software architecture in practice (2nd ed.). Addison-Wesley. https://prospero.murdoch.edu.au/record=b3165895 (from e-book format)

Rosenthal, R., Rosnow, R. L., & Rubin, D. B. (2000). Contrasts and effect sizes in behavioral research: A correlational approach. Cambridge University Press. (from print book)

Reference format from the thesis/dissertation

Hos, J. (2005). Mechanochemically synthesized nanomaterials for intermediate temperature solid oxide fuel cell membranes [Unpublished PhD thesis]. University of Western Australia. (from print or unpublished thesis)

Ryan, J. (2014). The measurement and meaning of coping in psychiatric patients [PhD thesis, Murdoch University]. Murdoch University Research Repository. https://researchrepository.murdoch.edu.au/id/eprint/24254/ (thesis from repository)

Reference format from the dataset

Texas Instruments. (2023). LM741 operational amplifier (Rev. C) [Datasheet]. ti.com

Reference format from the datasheet/technical report

Texas Instruments. (2023). LM741 operational amplifier (Rev. C) [Datasheet]. ti.com

Reference format from the standard and patent

Standards Australia. (2016). Quality management systems—Requirements (AS/NZS ISO 9001:2016). SAI Global. https://www.saiglobal.com/

Botura, G. C., Wilson, T. M., & Hartzler, B. (2018). A method to join Nano technology carbon allotrope heaters. (European Patent No. EP3331317). European Patent Office. https://worldwide.espacenet.com/patent/search/family/060661756/publication/EP3331317A1?q=EP3331317

Editorial and peer review process

The IJMLIS journal reviews all manuscripts received.

A manuscript is first reviewed for its format and adherence to the aims and scope of the journal by the editor. If the manuscript meets these criteria, the editor checks it for plagiarism or duplicate publication using Similarity Check. All manuscripts submitted to this journal must be written in good English (American spelling). Authors for whom English is not their native language are encouraged to have their manuscript checked before submission for grammar and clarity. 

After the result is confirmed, the manuscript is sent to reviewers with relevant expertise. The editor waits to receive opinions from at least two reviewers. Sometimes (if required), a third peer reviewer is needed to provide critical comments on the submitted manuscript. The journal uses a blind review process. The authors’ names and affiliations are removed during peer review.

The acceptance criteria for all papers are based on the quality, originality, and scientific significance of the research. Acceptance of the manuscript is decided solely by the Editor-in-Chief and/or the handling editor based on the critiques and the recommended decision of the reviewers. 

Following the initial decision, the editor sends the reviewers’ and/or editors' comments to the corresponding author by email. The corresponding author must indicate the alterations that have been made in response to the reviewers’ comments item by item. Failure to resubmit the revised manuscript within 4 weeks of the editorial decision is regarded as a withdrawal. A final decision on acceptance/rejection for publication is forwarded to the corresponding author by the editor.

Open access policy

The IJMLIS provides immediate open access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge. Articles are distributed under the Creative Commons Attribution License (CC BY 4.0), which permits unrestricted distribution and reproduction in any medium, provided the original work is properly cited.

Article processing charge

There are no page charges, article processing charges, or submission fees.

Archiving policy

The IJMLIS journal uses archiving services to create distributed filing systems among participating libraries and enables them to create journal archives for conservation and restoration. 

• PKP Publication Network (PKP PN)